We respect the EU’s General Data Protection Regulations (GDPR)and this policy explains how we collect and treat any information you give us. You won’t find any complicated legal terms or long passages of unreadable text. We’ve no desire to trick you into agreeing to something you might later regret.
Why we value your privacy #
We value your privacy as much as we do our own, so we’re committed to keeping your personal and business information safe. We’re uncomfortable with the information companies, governments, and other organisations keep on file, so we ask for only the bare minimum from our customers. We’ll never use your personal information for any reason other than why you gave it, and we’ll never give anyone access to it unless we’re forced to by law.
How we collect information #
We ask for contact information including your name, email address, and phone number, on our website so that we can reply to your enquiry.
We collect your email address when you sign up for one of our newsletters.
We ask for your account and contact information when you hire or buy something from us.
Occasionally, we might receive your contact information from one of our partners. If we do, we protect it in exactly the same way as if you give it to us directly.
What information we hold #
When you contact us by email or through our website, we collect your name, email address, phone number, a social media username, and the company you work for, if you’ve given us that.
If you sign up for a newsletter, we only collect your email address.
If you do business with us, we also collect your business name and bank details and keep records of the invoices we send you and the payments you make.
Where we store your information #
When you contact us by email or through our website, we store your information in Notion. If you sign up for a newsletter, we store your email address in Buttondown, which is the marketing platform we prefer.
If we do business, we store your information in our accounts software, FreeAgent. We chose these systems partly for their commitment to security.
What we use your information for #
We occasionally use your contact information to send you details of our products and services. When we do, you have the option to unsubscribe from these communications and we won’t send them to you again.
We might also email or phone you about our products and services, but if you tell us not to, we won’t get in touch again. We will use your information to send you invoices, statements, or reminders.
Who’s responsible for your information at our company #
Dave Smyth is responsible for the security of your information. You can contact him by email at email@example.com or by phone on 0757 843 1063 if you have any concerns about the information we store.
Who has access to information about you #
When we store information in our own systems, only the people who need it have access. Our management team have access to everything you’ve provided, but individual employees have access to only what they need to do their job.
The steps we take to keep your information private #
Where we store your information in third-party services, we restrict access only to people who need it.
We store passwords in 1Password, an encrypted password manager. We use a different, randomly generated password for each service, and never use the same password twice.
The computers we use are protected by a passcode or fingerprint access. These computers ask for authentication whenever they’re started or after 5 minutes of inactivity. Our mobile devices are also protected by fingerprint or facial recognition.
How to complain #
If you’re the letter writing type, send your envelope to:
Suite 11, The Courtyard
The Old Monastery
Changes to the policy #
If we change the contents of this policy, those changes will become effective the moment we publish them on our website.
Last updated: 14th May 2021